This month, digital workplace app developer Beekeeper will unveil a new feature at HITEC Minneapolis that will serve as a digital library for a hotel’s non-desk workforce.
The new feature, called “Documents,” will enable hotel administrators to share work collateral with specific teams, departments, or locations in an easy-to-navigate folder structure that employees can access from their mobile devices. Managers can own and edit folders for their teams or locations, ensuring every employee finds the exact, locally relevant information they are looking for. Documents on Beekeeper will be on display June 17 to 20 in Booth 919 at the Minneapolis Convention Center.
Beekeeper’s mobile-first approach gives hotel employees easy access to the essential documents they need to review or utilize in their daily tasks,” said Connie Rheams, Beekeeper VP of Hospitality. “Documents on Beekeeper saves workers considerable time by providing the most up-to-date information in one place. It also prevents employees from sharing sensitive documents ad-hoc via Dropbox, Google Docs or private messaging apps. If you’ve ever scoured email, combed through old chat logs, or waded through an unorganized Google Drive to track down that one document you absolutely needed for a time-sensitive project, then you’ll appreciate the convenience of Documents on Beekeeper. It’s an organized, clean, secure, digital document library that’s already connected to your team’s favorite collaboration platforms. It’s easy to access and it contains every document employee’s will ever need.”
Engaging Employees with ‘Documents’
Engage Hospitality is the first hotel company to go live with Documents on Beekeeper. Stephanie San Juan, Director of Strategy and Implementation for Engage Hospitality, is responsible for overseeing all communication efforts for the San Francisco-based management company.
“Engage Hospitality is growing pretty fast – we actually doubled in size over the past two years – so quality onboarding is a major priority,” San Juan said. “Documents enables us to onboard new hires everywhere from start to finish with the right information in a highly accessible format. Before Documents on Beekeeper, it was difficult to share relevant material with our new hires or onboard GMs at new properties. This information was kept on our department heads’ laptops, so if someone was on vacation, it presented a real challenge.”
“With this new feature, we are storing year-over-year GM reporting, along with HR and onboarding materials,” she said. “We are also running training via Documents, holding everyone accountable for informing themselves and maintaining the Engage Hospitality standard. This new Documents capability is great for facilitating our continued growth, and it saves our HR professionals valuable time, allowing them to focus their efforts on more high level, strategic initiatives.”
With Documents on Beekeeper, hotel admins can:
- Increase alignment between teams, getting everyone on the same page regardless of their location
- Easily onboard new properties and personnel with the latest brand guidelines and SOPs
- Improve individual productivity
- Save time for frontline teams
- Eliminate ad-hoc document sharing on private messaging platforms
- Upload relevant documents for location-specific teams
- Create a home for essential reporting and handovers
- Present relevant paperwork to everyone in one central location
Documents on Beekeeper Difference
Documents on Beekeeper differentiates itself by serving as a highly targeted, location-specific document sharing tool for mobile device users. It gives distributed workforces the right information specific to their locations; this is crucial for ensuring operational efficiency.
“Documents feature will enable hotel administrators to share location-specific documents directly to the appropriate team, ensuring that the proper procedures are always being followed,” Rheams said. “It also allows for customizable editing permissions that are currently not available in many of the other document features on other team apps in the market.”
To pre-schedule an appointment with Beekeeper during HITEC Minneapolis, email Austin.Sandmeyer@beekeeper.io. To learn more about Beekeeper and its award-winning employee-engagement platform, visit www.beekeeper.io/hotels.
Beekeeper is a mobile-first communication platform that reaches every shift, location, and language through real-time messaging and targeted streams. Managers keep frontline teams productive and turnover low by automating workflows, while leveraging an analytics dashboard to measure engagement. Beekeeper integrates with existing operational systems and makes them accessible in one central portal.
The company is based in Zurich and Oakland and supports users in more than 130 countries. Clients include Hilton, SIXTY Hotels, RHW Management, and Marriott.